1. Personal data
WFA processes data that you voluntarily provide in the event of a request for information, a request via the website, within the framework of cooperation or membership that is entered into, or by making donations or transferring information that is necessary for the execution of the services and activities provided by WFA.
More specifically, WFA can process the following personal data, among others: name, e-mail address, address, telephone number, and account details.
In addition, WFA automatically collects data about the use, access or interaction with the website through cookies and similar technologies (such as Google Analytics), for example, to monitor the functioning of the website, or in order to detect fraud and/or security breaches, by means of IP addresses and browser data.
Finally, WFA can receive information about you from other sources, including third parties, such as partners with whom it jointly provides services and activities or executes marketing activities. WFA may also receive information about you from social media (META or Microsoft), for example when you communicate with it on those platforms. WFA protects the data that it receives from third parties in the same way as described in this Privacy Statement.
2. Security & storage
Protecting your private information is our highest priority. WFA is committed to ensuring that any personal information we collect is secure. We have procedures and technology in place to safeguard and secure the information we collect. Records containing personal data are stored at secure facilities.
The WFA website uses Transport Layer Security, the standard security technology for establishing an encrypted link between a web server and a browser. This link ensures that all data passed between the web server and browsers remain private.
This website is hosted by Greenhost.net, located in The Netherlands. Their privacy disclosure is located here.
a. Data breach procedures in place
For security measures the party with the breach shall, to the best of its ability, notify the WFA of any breach with undue delay, after which the WFA shall determine whether or not to inform its members and users and/or the relevant regulatory authority(ies). This duty to report applies irrespective of the impact of the leak. The WFA will endeavour that the furnished information is complete, correct and accurate.
If required by law and/or regulation, the WFA shall cooperate in notifying the relevant authorities and/or members and users. The party with the breach remains the responsible party for any statutory obligations in respect thereof.
The duty to report includes in any event the duty to report the fact that a leak has occurred, including details regarding:
- the (suspected) cause of the leak;
- the (currently known and/or anticipated) consequences thereof;
- the (proposed) solution;
- the measures that have already been taken.
Should a data breach take place, in the first instance we will rely on Greenhost.net and/or any of the apps and other software in place at the time of the breach.
3. Access & transfer to third parties
To process your personal data, WFA grants access to its employees, appointees, suppliers, subcontractors, partners and agents.
The personal data you provide will not be sold to or shared with third parties, except in the framework of the execution of the agreement, the execution of donations, the services and activities provided by WFA and/or regarding external suppliers, including practical tools, co-organisers of events or other subcontractors, who perform services for or with WFA such as providing workshops, campaigns and events, processing of billing or payment data, processing of donation data, website management and hosting, time registration, e-mail communication and overall administration.
WFA uses MailChimp for newsletter purposes, Google for email, Hootsuite for social networking, and monday.com for project management.
Finally, and only to the extent that this is required by law or strictly necessary for the performance of the services or for the protection of the rights of WFA, the rights of third parties or those of its members and partner organisations, WFA will provide your personal data to law enforcement agencies, research organisations, its affiliates or in court proceedings, including (judicial) reorganisation, bankruptcy or transfer. If necessary and insofar as possible, WFA will always try to inform you in advance of a potential transfer.
By using the website of WFA, cookies can be placed on the hard drive of your device.
As a user of the website, you will be asked to give your consent for the loading of certain cookies. Further surfing of the website will not be prevented, but in case of refusal, only functional cookies can be placed.
The website of WFA also uses marketing or advertising plug-ins like META, Microsoft, Twitter, YouTube, and Google Analytics. By placing these plug-ins your personal data can be collected and transmitted to these third parties. In accordance with Article 26 of the General Data Protection Regulation of 24 May 2016 with regard to the protection of privacy in the processing of personal data and the law, WFA is the data controller together with these third parties. For the rights and obligations of each data controller, WFA refers to the respective privacy statements of these platforms.
5. Processing Purposes
a. Member management, supplier management, donation and donor management, staff and board member administration and partner management
The personal data collected by WFA in its capacity as data controller are used to provide services and activities, manage and process your request or demand for information or in the context of a contract, a partnership, a membership, a donation (execution, donation, organisation of an event, invoicing, payment, etc.).
Other personal data is also processed for its membership management, supplier management, management of donations and donors, administration of staff and board members and partner management.
b. Direct marketing
Personal data is processed for the purpose of sending you information about WFA, new services and activities or invitations to events, or in the framework of a donation or a membership. WFA can also use the data to inform and contact you regarding marketing and advertisements. Depending on the type of communication it may contact you by email, phone, letter and/or its social media channels.
c. Newsletter, contact with media and contact form website
If you have given your consent, WFA may process your personal data for the purposes of sending you a newsletter or sending you press releases.
d. Website and cookies
Moreover, your personal data is also used to guarantee your access to the website and to ensure the correct functionality of the website by having the possibility to inform you about updates, new functionalities, etc.
e. Security, settlement of disputes and compliance with legislation
Finally, WFA wants to offer the necessary security and safety and the data can also be used in the context of settling disputes and complying with legislation.
6. Data storage period
Depending on the processing purpose, the personal data processed in its capacity as controller will be stored for as long as necessary, in order to be able, among other things, to comply with legal and accounting requirements. After this period, WFA will irrevocably erase the data.
The data processed for the purpose of direct marketing or obtained through the website will be stored for a maximum of two years.
7. Rights & complaints of the data subject
As a data subject, you are entitled at all times to check the personal data processed by WFA in its capacity as a data controller and you can correct them (or have them corrected) if they are incorrect or incomplete, have the data transferred, have their processing limited or have them removed (in certain circumstances).
WFA might use data that has been processed exclusively in an automated manner (such as profiling) to run campaigns on social media (META).
You always have the right to withdraw the consent given. You can withdraw your consent for promotional emails and marketing sent to you by email using the link at the bottom of each of the emails that you receive.
You can exercise the aforementioned rights by notifying us by e-mail to email@example.com. You can also use this email address if you have any further questions or complaints.
Intellectual property rights
The content of the website www.wfa.org including the designs, concepts, logos, illustrations, images, (preliminary) designs, descriptions, data, product- or company names, texts, etc. are protected by intellectual rights and belong to WFA or entitled third parties.
Limitations of liability
The information on the aforementioned website is of a general nature. The information is not adapted to personal or specific circumstances and can therefore not be considered as personal, professional or other type of advice to the user.
WFA makes every effort to ensure that the information provided is complete, correct, accurate and up-to-date. Despite these efforts, inaccuracies may occur in the information provided. If the information provided contains inaccuracies or if certain information on or via the site is unavailable, WFA will make the greatest possible effort to rectify this as quickly as possible.
WFA, however, cannot be held liable for direct or indirect damages caused by the use of the information on this site.
If inaccuracies were noticed in the information made available via the site, the user can contact the site administrator on this matter via firstname.lastname@example.org.
The content of the site (including links) can be adapted, modified or supplemented at any time without notice or notification. WFA gives no guarantees for the proper functioning of the website and can in no way be held liable for a malfunction or temporary (un)availability of the website or for any kind of damage, direct or indirect, which would result from the access to or the use of the website.
WFA cannot be held liable to anyone, directly or indirectly, in any way whatsoever, for damage resulting from the use of this site or other sites, in particular as a result of links or hyperlinks, including, without limitation, of all losses, work interruptions, damage to programs or other data on the computer system, equipment, software etc. of the user.
The website may contain hyperlinks to websites or pages of third parties, or indirectly refer to them. Placing links to these websites or pages in no way implies an implicit approval of their content. WFA expressly declares that it has no control over the content or other features of these websites and can in no case be held liable for their content or features or for any other form of damage resulting from their use.
Your contact information
No information is collected from children
The WFA does not knowingly collect personal information from anyone under the age of 13. This website is not directed at children under the age of 13. In the event that WFA learns that it has collected personal information from a child under age 13 without parental consent, we will delete that information as quickly as possible.
If you believe that we might have collected any personal information from a child under 13, please contact us at email@example.com